Technical language and jargon that will be unfamiliar to most should be avoided. Find a Format It may seem trivial, but a critical part of the plan is deciding on the appearance of the end result.
If the agency writing a policy manual considering accreditation then additional consideration is needed to ensure that someone writing a policy manual knowledge of the accreditation process is involved.
Think about how many people can devote time to the task, and how much time they can spare each day. Procedure -includes the steps necessary to comply with the policy, with sufficient detail that end users will readily understand how to comply with the policy mandates.
For many years, the sole option was a printed document. Qualities A procedure manual should be simple to read and use. Policy and Procedures Writing Guide Drafting a Policy — Policy Format all policies must follow a standard format see Policy Template to ensure consistency between policies.
Additionally, the procedure manual should be consistent in all elements, including style, design and information.
A procedure manual is designed to assist others in completing a certain task, so it should be written with the readers in mind. If material becomes irrelevant, it should be removed or updated. Essentially, the series policies and procedures are introductory-type documents, series policies and procedures deal with personnel-related matters, series policies and procedures deal with operations, etc.
If the information is not effective in helping employees, the manual should be revised and improved. Features How to Write a Policy Manual Sticking to a detailed plan goes a long way toward creating an effective agency guide to Standard Operating Procedures.
A good strategy is to benchmark the policies and procedures by having a small group of officers representing various ranks and assignments read and interpret them. Your plan of action should include information on what is to be included in the manual, who will be involved in its creation, a process for creating the manual, a schedule, and, finally, the resources cash and in-kind that will be needed.
Again, use a number system that works for you. Once the manual has been completed, the agency should hold training sessions with its employees to review the manual and ensure that everyone understands its contents and expectations.
Forms associated with the procedure should be linked in the document. For questions not addressed in the writing guide, please contact policyinfo boisestate.
Definitions — uncommon words or words with meanings unique to higher education should be defined and listed in alphabetical order. Some departments prefer to use the term general orders, operating guidelines, procedures, regulations, or policies.
A contact phone number should also be included, but due to the difficulty associated with updating information, please do not name specific contact employees.
Also, be careful to maintain a copy of your manual that will be accessible by other than electronic means for later years when the medium might have changed with advances in technology.
That is to say, the manual is not overloaded with print but rather offers plenty of indentation and paragraph breaks to avoid scaring off the reader. One person can be designated to write all of the procedures, but this can be an overwhelming task.
In putting together an effective procedure manual, it is essential to focus on the procedure itself and provide the information that will be more useful to employees for accomplishing it. As I mentioned earlier, you have a number of options for the final product. Many agencies create their manuals solely on CD or even on the Internet.
The manual provides employees with clear guidance of the appropriate roles and practices in an agency so that they can do their work in a confident manner. You can realize substantial cost savings by purchasing notebooks at the local office supply store. Policy — main text of the policy.
Responsible Party — list unit, department, college or other pertinent area responsible for administering or enforcing policy. While committees can provide valuable input, they can sometimes fall behind in their work because of difficulties agreeing. Also collect copies of state legislation and training bulletins as part of your research.
Policy Number — for new policy drafts, this section should remain blank until a number is assigned by the Policy Group. Police Department and presently works with the Centralina Council of Governments in the Charlotte area.Why Your Organization Needs a Well Written Policy and Procedure Manual - And How to Create One Writing Effective Policy and Procedure Manuals.
Want to learn more? a policy and procedures manual can serve as a training tool, since it tells employees how they fit into the overall structure of the company, and it tells them where to go if they.
Download this Policy and Procedures Manual template (MS Word 68 pages) to meet your organization’s mi-centre.com includes free checklists, templates and spreadsheets for organizing and maintaining your policies.
Use the templates to guide you through the process of writing a policy and procedure manual using the sample policies as starting. Sep 01, · How to Write a Policy Manual If you're writing part or all of the manual, you should have the support of your police chief or sheriff in establishing and enforcing your set schedule.
If the change is something of utmost importance, then a new policy and procedure should be drafted and implemented before the annual update. A Manual for Writing Policy About this manual This manual contains information and requirements about how the Department of Enterprise Services (DES) creates and manages its policies.
User Guide to Writing Policies. INTRODUCTION Administrative policies align operations, set behavior expectations across the university system and communicate policy roles and responsibilities.
You, as the policy owner or writer, have the important task of reaching your intended audience with policies that are clear, easily read, and provide the right.
Your policy and procedure manual defines the rights and obligations of the employee and the employer. The policy manual is a written expression of the rules governing the employer/employee relationship.Download